Privacy Policy
Your privacy matters to us. This comprehensive policy explains how quarionexiva collects, uses, and protects your personal information when you use our budget compliance platform.
Information We Collect
When you interact with quarionexiva's budget compliance platform, we collect various types of information to provide you with our services effectively. This includes personal information you voluntarily provide when creating an account, such as your name, email address, company details, and contact information.
Automatically Collected Data
Our systems automatically gather technical information about your device and usage patterns. This includes IP addresses, browser type, operating system, pages visited, time spent on our platform, and interaction data with our budget compliance tools.
- Account registration information including name, email, job title, and company details
- Financial data you input into our budget compliance tools and calculators
- Communication records when you contact our support team or participate in surveys
- Device information, browser settings, and technical specifications
- Usage analytics, feature interactions, and platform navigation patterns
How We Use Your Information
quarionexiva processes your personal information for specific, legitimate purposes related to our budget compliance services. We use this data to operate our platform effectively, provide customer support, and improve our offerings based on user feedback and behavior patterns.
Your financial data entered into our compliance tools remains strictly confidential and is used solely for generating reports and analysis you request. We never share this sensitive information with third parties or use it for marketing purposes.
Service Delivery and Support
We process your information to deliver our budget compliance services, maintain your account, provide technical support, and send important service-related communications. This includes system updates, security notifications, and responses to your inquiries.
Data Sharing and Disclosure
quarionexiva maintains strict controls over how your personal information is shared. We do not sell, rent, or trade your personal data to third parties for their marketing purposes. Any data sharing occurs only under specific circumstances outlined below and in compliance with applicable data protection laws.
- Service providers who assist with technical operations, customer support, or payment processing under strict confidentiality agreements
- Legal authorities when required by law, court order, or to protect our rights and safety
- Business transfer situations where your data may be included in company acquisitions or mergers with appropriate safeguards
- With your explicit consent for specific purposes clearly communicated to you
All third-party service providers we work with are contractually bound to maintain the confidentiality and security of your information and can only use it for the specific services they provide to us.
Your Rights and Choices
Under UK data protection legislation, including the UK GDPR and Data Protection Act 2018, you have several important rights regarding your personal information. You can exercise these rights by contacting us using the information provided at the end of this policy.
Access and Control
You have the right to request a copy of the personal information we hold about you, ask for corrections to inaccurate data, and request deletion of your information under certain circumstances. You can also object to processing for marketing purposes and request data portability.
- Access to your personal data and information about how we process it
- Rectification of inaccurate or incomplete personal information
- Erasure of your personal data under specific legal circumstances
- Restriction of processing in certain situations
- Data portability to transfer your information to another service provider
- Object to processing based on legitimate interests or for direct marketing
Data Security and Retention
quarionexiva implements comprehensive security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Our security protocols include encryption, access controls, regular security assessments, and staff training on data protection practices.
We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Account information is typically retained for the duration of your relationship with us plus seven years for financial compliance purposes.
Technical Safeguards
Our platform uses industry-standard encryption protocols for data transmission and storage. We maintain regular backups, implement access controls based on the principle of least privilege, and conduct periodic security audits to ensure our protective measures remain effective.
Cookies and Tracking Technologies
quarionexiva uses cookies and similar tracking technologies to enhance your browsing experience, analyze platform usage, and provide personalized content. These small data files are stored on your device and help us remember your preferences and improve our services.
- Essential cookies necessary for platform functionality and security
- Performance cookies that help us analyze usage patterns and improve our services
- Functional cookies that remember your preferences and settings
- Analytics cookies that provide insights into user behavior and platform performance
You can manage your cookie preferences through your browser settings, though disabling certain cookies may affect platform functionality. We provide detailed information about our cookie usage and your choices in our separate Cookie Policy.
International Data Transfers
While quarionexiva primarily operates within the United Kingdom, some of our service providers may be located outside the UK and European Economic Area. When we transfer personal data internationally, we ensure appropriate safeguards are in place to protect your information in accordance with UK data protection laws.
These safeguards may include Standard Contractual Clauses approved by UK authorities, adequacy decisions recognizing equivalent protection in the destination country, or other legally approved transfer mechanisms. We carefully vet all international partners to ensure they maintain appropriate security standards.
Changes to This Privacy Policy
quarionexiva may update this Privacy Policy periodically to reflect changes in our practices, services, or applicable laws. When we make significant changes, we will notify you through email or prominent notices on our platform before the changes take effect.
We encourage you to review this policy regularly to stay informed about how we protect your personal information. Continued use of our services after policy updates constitutes acceptance of the revised terms.
This Privacy Policy was last updated on January 15, 2025, and is effective immediately.
Contact Us About Privacy
If you have questions about this Privacy Policy, need to exercise your data rights, or want to discuss our privacy practices, please contact our Data Protection Officer using the information below.